Cyber Security Software Designed Specifically For Accountants

The Practice Protect Software Platform is the easiest way for accounting teams to manage passwords, control access and protect data online.

10,015 Accounting Team Members
727 Accounting Firms
6,000 Supported Cloud Apps

Practice Protect Software Features

One Portal and One Password

Fast, easy, and secure access to all your applications through one secure dashboard. Unlike some other “one password” tools, users are never privy to the underlying passwords.

Suspicious Activity Alerts

Get alerted instantly if someone is trying to break into your firm with notifications around irregular times, locations or repeated failed password attempts.

Password Reset Prevention

Unauthorised password reset emails can be diverted to your nominated password manager, preventing users from circumventing the policies you’ve put in place.

Complete Audit Trail

Practice Protect tracks every access attempt to every application, so you have a complete log of who accessed what, from where.

One Click Join/Leave

Non-technical practice managers can grant, change and revoke access to all or some applications with a single click, potentially saving hours per month.

Concierge Onboarding

We set everything up for you and provide clear training for you, your IT company and your team, so you can start to reap the benefits.

SAML Authentication

Users gain access to applications via industry-standard SAML (Security Assertion Markup Language) Technology - without having to log in with a multitude of authentication codes.

Ongoing Support

We have a well-staffed, dedicated support team, with a Net Promoter Score of 86, a First Call Fix rate of 44%, and an average time of 4 hours to resolve all support requests.

Multi-Factor Authentication

To enforce cyber security best practices Practice Protect has Multi-Factor Authentication via a second code, sent directly to your phone or email address for ultimate security.

Advanced Geo-Locking

Geo-locking blocks all logins from overseas scammers (or from specific countries) and lets you customise access for all users including applications, access times and locations.

Works With Xero, Quickbooks and all other Cloud Accounting Apps

No need to change the applications you use – Practice Protect is compatible with Xero and more than 50 popular accounting applications (plus thousands of nonaccounting apps).

Control Access by Home-Based, Outsourced and Offshore Teams

For example, restrict offshore workers to the specific IP address of their office or BPO location so they can’t access your accounts outside work or via personal devices.

Provides secure access to thousands of commonly used cloud apps including:

How Practice Protect Is Different
From Other “Single Password” Software Tools

Some accounting firm owners and managers mistakenly believe, “We already have a password management tool… we’re covered.” This is not the case.

There are a number of ways in which Practice Protect has been designed to address the specific issues and challenges of the accounting industry in particular, including:

No Exposed Passwords:

Passwords are never exposed to users, so they can’t be separately saved in a browser or recorded anywhere.

Password Reset Controls:

Unauthorised password resets can be quickly detected and prevented.

Industry-Specific Integrations:

We integrate with all popular accounting apps including Xero, QuickBooks, MYOB, BGL, Class, FYI Docs, NowInfinity, Practice Ignition, SuiteFiles, Nimbus, Hubdoc (plus over 50+ others) via the SAML (Security Assertion Markup Language) protocol. Essentially this means centralising all your multi-factor authentication into a single multi-factor doorway.

Responsive Technical Support:

44% of support requests are fixed on the first call, and our average time to resolution of support issues is just 4 hours.

Supports Home-based Workers / Offshoring / Outsourcing:

Many accounting firms employ team members outside the four walls of the main office. Practice Protect fully supports configurations to protect your data 24/7, around the globe.

Soft Skills and Training:

Security software is only as good as the people using it. Just one untrained person can do severe damage. We provide accountant-specific training to make your team aware of current scams and how to prevent falling prey to them.

Compliance Documentation:

Accounting firms require a suite of legal agreements to comply with the law and prevent PI potential insurance claims from being rejected by the insurer. We supply you with those documents (valued at $10,000+).

Cloud Best Practice™ Certification:

CBP™ Certification is the Industry Standard for accounting and bookkeeping firms. Attaining this recognition demonstrates to the world your credentials as a responsible data custodian.

Practice Protect Is Not Just Data Breach Protection. It’s Also A Time Savings & Efficiency Tool

Some accounting leaders rightly view Practice Protect software as an important way to protect your firm from careless or malicious actions.

While this is true, it’s not just an “insurance” product.

The Practice Protect platform also drives efficiency and boosts your average hourly rate across your whole firm by:

  • Allowing new users to be onboarded in minutes.
  • Enabling previous team members to be off-boarded with one click, with no need to spend hours resetting password access.
  • Giving you access to relevant reports and security audit trails at the push of a button.
  • Providing all team members with an easy way to log into all their cloud apps in seconds, with no need to manage screeds of passwords and multi-factor codes.

Just these efficiency gains alone are worth more than the total cost, without considering all the other benefits.

Hear What Just A Few Of Our Accounting And Bookkeeping Firm Clients Are Saying About Practice Protect

“You have blown it out of the ballpark! This has been the easiest out of any implementation we’ve been through. You’ve been a dream to deal with.”

“We were looking for a Single Sign On Solution. We have onboarded eleven staff in the Philippines and three staff in Australia. We wanted to make it nice and easy for our staff members to be able to get into the apps that they need on an everyday basis.

It just makes their lives so much easier and more productive. And we also wanted to have one hundred percent order protection for our clients – we didn’t want our staff members accessing clients’ ‘true’ logins.

We looked into a number of different products including Okta, Oracle SSO, Global Sign SSO, OneLogin, Visual Guide and Intermedia.

You have blown it out of the ballpark! I’ve been with PJT for the past six years and this has been the easiest out of any implementation we’ve been through. You’ve been a dream to deal with.”

Tanya Munro Evolve Online Bookkeeping & PJT Accountants

“It doesn’t matter how well you think you’re covered, you still need to have a whole lot of precautions in place as well. And one of the precautions we have now is Practice Protect.

“We have 34 staff and have been going from strength to strength over the past 25 years. Security has been a big challenge. We were hacked a few years ago. At the time we didn’t realise we were being hacked. It was happening for a few months.

We ended up losing $30,000. We have cyber insurance but that didn’t cover us for that particular event. So, it doesn’t matter how well you think you’re covered, you still need to have a whole lot of precautions in place as well. And one of the precautions we have now is Practice Protect.

Practice Protect has made life easier in other ways too. It’s great being able to switch off a staff member’s access when they leave. It’s like turning one key.”

Sam Rotberg AS Partners

“We have expanded our remote team across Australia and overseas. We wanted something to be quick and easy to set them up”

“Most of our work is remote access so we need to be able to offer secure communications and work processes with our clients.

A friend’s firm was a victim of cybercrime. They lost their entire payroll. Their bank accounts were closed, and their business hobbled along while they got it sorted. It was very difficult for them.

As we have grown our practice, we have expanded our remote team. Both across Australia and overseas. We wanted something to be quick and easy to set them up. Equally, if a person moved on, we wouldn’t have to go into the individual software and change all the different passwords. We could just have one password for their Practice Protect account that immediately restricted their access to client accounts and files.

It made it easy for them and for us. Staff, clients and our business were all protected.”

Donna Stakelum River City Bookkeeping

“I was really busy, so I said, ‘let’s come back to this later’… Sure enough, two days later, our accounts got hacked”

“I first heard about Practice Protect at AccountExpo. I liked the idea, but at the time I was really busy, so I said, ‘let’s come back to this later’. Sure enough, two days later, all of our accounts got hacked into. We could have lost everything and everyone!

Getting started with Practice Protect was very simple. The thought of bringing on a new piece of software on top of our usual client work was a bit daunting, but those guys made it really nice and easy for us.

In addition to the peace of mind in knowing that everything’s secure, it just makes life so much easier. In the morning we can hit one button and we’re in. We can flick through bank accounts, access transactions, view supplier payments and so on. The amount of time that Practice Protect is saving us in a day, especially our bookkeeper, is amazing. We love it.

We’re excited to know that we can now sleep easy at night.”

Leah Oliver Minnik Chartered Accountants

“It gives me a lot of comfort and I can sleep at night knowing that we’re proactive managing those risks”

“The shift to the cloud has been fantastic in terms of productivity, but it also brings risks as well.

The Practice Protect dashboard makes it easy for me to manage everyone’s logins. For whatever reasons someone needs to be disconnected because they leave or on holidays we can just switch them off. You can automatically save passwords the first time you use them. You don’t need to go looking up passwords every time you log in.

Our experience with Practice Protect’s support team has always been very good.

It gives me a lot of comfort and I can sleep at night knowing that we’re proactive managing those risks.”

Rob Petagna Argentum Consulting

“It’s powerful to be able to see who’s accessed what and when. The one-click staff offboarding is also very easy and valuable.”

“The move towards the cloud has been beneficial for our team and clients alike. We’ve won a number of awards for Excellence in Customer Service, Excellence in Digital Technology and Business of the Year. We’re really proud of that. And technology is something that sets us apart from other firms.

We found Practice Protect’s onboarding super easy. It’s powerful to be able to see who’s accessed what and when. The one-click staff offboarding is also very easy and valuable. And it’s now possible for us to work remotely. Practice Protect makes that easier and more secure.

As the owner of the firm, having the ability to control people’s access, when or where and what is very, very comforting.”

Kelly Eke & Peter McCarthy Precision Taxation Accounting & Management
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